For Admins

Admin Guide @ Gumb 🚩

Updated October 12, 2026

Gumb for Admins: Your Quick Start 🚀

Welcome to Gumb! This guide shows you how to get the most out of your community as an admin:

Create a new community (as owner)
Set up your community before inviting members
Create groups & events in the Scheduler
Invite & manage members
Communicate with your members
Export your data

💡 Get it right: set up first, then invite

Many admins start a new community and invite members straight away - Gumb looks empty and the first impression falls flat. Take 10 minutes to set things up:

✅ Create event types (training, match, meeting ...)
✅ Create groups & 1-2 event series
✅ Review your automated notifications
✅ Fill in your homepage & settings

Then invite - your members see an active schedule from their very first login.

1. Create a New Community

Make sure your account is active (trial or subscription).
Log in > click ➕ next to your profile picture (bottom left).
Enter a name & category > Create Community.

👉🏼 Each community is independent with its own settings, chat & calendar.

One Community or Several?

Both work - decide based on how independently your units operate.

One community with groups

Shared schedule, shared member list, shared event types.
One set of automated notifications - it applies to every group.
A good fit when your units work closely together and follow the same routines.

Several communities

Each community has its own event types, its own homepage, its own chat - and its own automated notifications.
Every team, department or unit runs its own leadership: coaches and leaders configure their notifications themselves, without affecting anyone else.
A good fit when units plan independently - e.g. football and gymnastics within the same club.

👉🏼 Rule of thumb: Same routines and same people in charge > one community with groups. Separate people in charge and separate routines > several communities.

💡 Several communities don't mean more work

As owner you can add another community at any time: ➕ at the bottom left of the sidebar.
With the Matrix you assign people to several communities in a single click - ideal for season and team changes. Changes save instantly.
📖 Guide: Member Matrix 👤🔀

Scheduler with the community bar on the far left and the plus button at the bottom for adding another community highlighted

ℹ️ Info: Your members barely notice the split - events, chats and updates from all communities and groups appear bundled in one place for them.

2. Set Up & Manage Your Community

Click ⚙️ Settings (top right).
Edit your homepage, details & notifications.
Set event types, tasks & response options.

💡 Tip: Set everything up before inviting members - it keeps things clear and organized.

3. Create Groups & Events 📅

Groups and events are created in the same place: click ➕ in the Scheduler. You then choose between Create Event and Create Group.

Create Group - split your members into teams (e.g. entrance control, catering, security). Each group has its own planner, whose events are only visible to group members.
Events & series - via ➕ > Create Event you add single events or entire series (e.g. a weekly training). Enter title, date, time, participants, tasks & files, and turn on recurrence for a series.
Assign tasks - hand out specific tasks per event to individual people. > Assign Tasks 🧩
Import events - bring existing events over easily via import. > Upload/Import Events ⬆️

👉🏼 Single events, series, and groups can be edited or deleted at any time.

The plus button next to Scheduler opens the “Create Event or Group” dialog

📖 Guide: Scheduling in Gumb 🗓️

4. Invite & Manage Members

Under Member Management:
Add new members
Review join requests
Assign roles & permissions
Use the Matrix View to assign people across communities - ideal for season and team changes as well as multiple assignments.

💡 Tip: Share our quick guides with new members:

5. Communicate With Your Members 💬

Email function

Message your members straight from Gumb - to selected groups or the whole community, with file attachments if needed.
Your email address is set as the reply address - replies land directly with you.
📖 Guide: Email Feature 📧

Push Messages 📢

Send targeted push messages directly to your members' smartphones - to individuals, groups or the whole community.
📖 Guide: Push Message 📢

Chat

For direct conversations, there is the built-in chat - for 1:1 messages and chat rooms. A dedicated guide is on its way.

6. Export Your Data 📊

The calendar export returns one row per event - including responses, tasks and comments.
The attendance control export returns one row per person and event - ideal for reporting and records.

📖 Guide: Which export report for which purpose? 📊

📖 For sports clubs: Attendance Control 📊

Subscription & Payment 💳 (owner only, web only)

The subscription is managed solely by the community owner - in the browser under Profile > Subscription. The iOS and Android apps have no subscription management.

Tips for Admins

Create groups & event series before inviting members - your community is active from their first login.
Schedule events even without members - add participants later.
Assign clear roles & permissions to keep the community organized.
For bigger changes, always coordinate with the community owner & other admins.
Ownership rights can be transferred if needed. > Transfer Ownership 🤝🏻

🎥 Video Tutorial

New video tutorials for admins are in the works and will appear here shortly.

Downloads & Support

📲 Download the app: iOS - Android - Web
💬 Questions? Our support team is happy to help > Contact form or 📩 support@gumb.app