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📓 Scheduling in Gumb - Quick Guide

1. Types of Events

Community Events (Scheduler): visible to all members.
👉🏼 For events that involve the whole club or multiple groups.

Group Events (Group Scheduler): only visible to members of that group.
👉🏼 For practices, rehearsals, or internal activities.

💡 Recommendation:

• Board → Use the Community Scheduler
• Group Leaders → use the Group Scheduler

2. Create a New Event

• Go to Scheduler or Group Scheduler
• Click ➕ (bottom right)
• Enter name, type, location, date, and time.
• Optional: participants, recurring events, tasks, files
• Save with Create Event

3. Recurring Events

• Choose “Repeat Event”
• Define the pattern: daily, weekly, monthly, or custom.
  👉🏼 Ideal for practices, shifts, or regular rehearsals

4. Add Participants

• Tab Participants → select members
• Default: all groups & members are invited
• Sign-ups and cancellations are visible live

5. Tasks & Files

• Tab Tasks → assign responsibilities (e.g. helpers, equipment, rides)
• Tab Documents → upload & manage files
  👉🏼 Admins and group leaders can attach files directly to their groups/events

6. Edit or Cancel Events

• Click the event → Edit or 🗑 Delete

💡 Tip: Instead of deleting, create an event type “Canceled!” (red)

• Edit event → change type to “Canceled!” → save
• Optional: add a comment

👉🏼 This way the event stays visible, even for members who missed the push notification or come online later

7. Visibility

• Admins/Owners: see & manage all events (whether invited or not)
• Group Leaders & Members: only see events they are invited/activated for

✅ Summary

With just a few clicks you can schedule community or group events, add participants, tasks & files, and keep everything clear for everyone.

❓ Questions?

We’re happy to help → Contact Form